GDPR & Temporary Workers
At Roar Consultants Ltd, we value our temps and their personal data. Temps’ data is treated
slightly differently from our own Employees, which is why we have created you a separate FPN (Fair
Processing Notice). We need to collect and process your personal data in order to employ you as a
temporary worker and fulfil our legal obligations as your employer.
This Fair Processing Notice (FPN) explains how we will use your personal data as one of our
Temporary Employees (Temps), under the Data Protection Act 2018 (GDPR).
Our contact details
We have offices in London. Our switchboard phone number is 03330 230056.
Our Data Protection Officer (DPO) is Rishi Rao and he can be contacted via email@example.com.
What personal data do we collect about you? How will we use that personal data?
Over the course of your temporary employment with us, we collect data from you and your CV. This
is normally your name, email address, phone number, date of birth, employment history, education history, bank details, NI number, referees, emergency contact.
Whether you send us this data by email, through a job site, through our own website or on an
application form, we will use the data to assess your suitability for our clients and their vacancies.
The data is stored both on our CRM system and our HR system. Our software suppliers and us are
the only companies with access to this data.
We will also take a copy of your passport and/or birth certificate to prove your right to work in the
UK. This means we get information on your gender, nationality, place of birth, photo. We hold this
data as a scanned copy of your document and will share it with Government agencies (including
HMRC) as appropriate and if requested.
You are asked to declare any unspent criminal convictions when you apply for a role through
Roar Consultants Ltd. We need this data to assess your suitability for our clients and their
vacancies. This data is held securely by our HR team in our HR system and in our CRM system where
onlyRoar Consultants Ltd have access to it.
You may provide us with some medical data if you need us to make special arrangements for an
interview or your employment. This data is held securely by our HR team in our HR system and also
in our CRM system where onlyRoar Consultants Ltd have access to it.
What is our legal basis for processing your personal data?
Under the Data Protection Act 2018 (GDPR). we need a legal basis in order to process your personal
We will process the following personal data to fulfil a contract (your contract of employment):
- name, email address, phone number, date of birth, employment history, education history, bank details, referees, emergency contact,
- medical data to enable us to make special arrangements for your employment
- unspent criminal convictions
We will process the following personal data as we have a Legal Obligation to do so:
- all data on your right‐to‐work document
- PAYE data, NI number
Do we use any automated decision making?
We do not use any automated decision making.
Who do we share your personal data with?
We share your data with:
- Our software providers, (eg our HR Software provider, email provider or external
- Our clients (but only after speaking to you about a specific role)
Do we transfer your personal data outside of the EU or EEA?
We do not transfer your personal data outside of the EU/EEA as a general rule. If we discuss a role
with you which requires us to send your data outside the EU/EEA then we will speak to you in
How long do we keep your personal data for?
We will keep your data for the length of your employment with Roar Consultants Ltd plus seven
years. We have a legal obligation to keep your data for this period for HMRC (who state 6 years plus
1). This normally means seven years from the date of your last assignment.
Your rights as a data subject
The GDPR gives you rights as a data subject. You have:
1. the right to request from us access to your personal data;
2. the right to request from us rectification of your personal data;
4. the right to request from us restriction of processing your personal data;
6. the right of data portability
7. You have the right to complain to the ICO.
More information on your rights can be found in Chapter 3 of the GDPR.